Encompass Email
What is Encompass?
Encompass (formerly iModules) is an email marketing service that is available to departments and programs in Weinberg College. Part of Our Northwestern, it can be used to send newsletters, event announcements, and other communication to alumni, interested community members, faculty, staff, and students.
Accessing Encompass
- You must complete a classroom training course and submit two forms to ARD.
- Sign up for ARD104 Our Northwestern Email in myHRLearn. Pull up information about the class by typing “ARD104” in the search bar. Fill out the top section of the online confidentiality form. In the Our Northwestern Access Detail box, check the WCAS (GID 173) box. Please reach out to Nicole Wallace to obtain the sponsor details. Once your training is complete and your forms have been submitted, you will be given access to Encompass. Your department/program template is pre-loaded into Encompass. After creating a new email draft, you can select the template from the dropdown list.
- Fill out the top section of the Access Request form. In the Our Northwestern Access Detail box, check the WCAS (GID 173) box. Do NOT sign it or fill in the Sponsor section. The sponsor is in ARD and they will fill in the appropriate information in order to obtain access to Encompass.
- Fill out the Confidentiality Policy Agreement. The bottom section of the page will be filled out by ARD.
- When you’ve completed your training, email your completed Access Request and Confidentiality form to nicole.wallace@northwestern.edu. Once your training is complete and your forms have been submitted, you will be given access to Encompass.
- Your department/program template is pre-loaded into Encompass. After creating a new email draft, you can select the template from the dropdown list.
Support
For Encompass support, email consultant@northwestern.edu. Be sure to mention Encompass in the subject line or email text to ensure that the support request is routed properly.
Recipient Lists
To request alumni recipient lists, please use the online Reporting and Analytics Request Form.
Sample Performance Excellence Goals
See sample performance excellence goals for email marketing (Encompass).
Help Documentation
Get Started
Add Content
Add Audience
- Using Lists and Segments
- Add CSV of IDs
- Create a Segment
- Create an Email List
- Create an Email List with Merge Fields
Get Reports
Branding and Marketing Resources
- Weinberg College Branding Resources has information on the use of logos, colors, typography, and other communications elements.
- Compelling images are an important part of your email communication. The MDAM is a database of images available for Northwestern users. For more information and access to the MDAM, fill out the account request form.