Skip to main content
Northwestern University

Hiring Temps and Work-Study Students

Temporary employees

  1. Personal Data Form: Temps (either student or non-student) need to fill out a Personal Data Form. If the person is currently in the payroll system they will only need to complete sections 1, 2, 3, and 19.
  2. Payroll forms: If the temp is NEW to payroll new hire forms will need to be completed:
    Form W-4
    Form IL-W4
    FNIS request form (non-residents).
    Direct Deposit form
  3. E-Verify will need to be completed for all NEW hires within 72 hours of their start date. No work should be performed after that time if E-Verify has not been completed.
  4. The hiring manager will complete the section of the Personal Data Form titled “TO BE COMPLETED BY DEPARTMENT – FOR TEMPORARY EMPLOYEES ONLY.”
  5. Email the personal data form to EVtemphire@northwestern.edu (Evanston) or CHtemphire@northwestern.edu (Chicago); do not send original.
  6. Send all payroll forms to the Payroll Office, 720 University Place, Evanston.
TITLE JOB CODE ACCOUNT HR DEPARTMENT ID
Temporary Non-Student 100020 60111 First 4 digits of Dept ID + 00 (27**00)
Temporary Student 100029 60120 First 4 digits of Dept ID + 00 (27**00)

Work-Studies

  1. Federal Work-Study Authorization Form: This form needs to be filled out and returned to the Work Study office prior to hiring your work study. (FOR BOTH NEW AND RETURNING WORK STUDIES).
    You can fax (7 - 5912), scan, or mail this form to the Work-Study Office, 1801 Hinman Ave, Evanston Campus.
  2. Personal Data Form: Work-Studies need to fill out a Personal Data Form. If the student is currently in the payroll system they will only need to complete sections 1, 2, 3, and 19.
  3. Payroll forms: If the student is NEW to payroll new hire forms will need to be completed.
    Form W-4
    Form IL-W4
    Direct Deposit form
  4. E-Verify will need to be completed for all new hires within 72 hours of their start date. No work should be performed after that time if E-Verify has not been completed.
  5. The hiring manager will complete the section of the Personal Data Form titled “TO BE COMPLETED BY DEPARTMENT – FOR TEMPORARY EMPLOYEES ONLY.”
  6. Email the personal data form to EVtemphire@northwestern.edu (Evanston) or CHtemphire@northwestern.edu (Chicago); do not send original.
  7. Send all payroll forms to the Payroll Office, 720 University Place, Evanston (payroll does not need the Work-Study Authorization form).
JOBCODE ACCOUNT HR DEPARTMENT ID
See Job Titles for Work-Studies webpage 60122 First 4 digits of Dept ID + 98 (27**98)

*Failure to use account code 60122 will result in 100% of the student wages being charged to your chartstring.

Back to top