Setup Vacation (Out of Office) Messages

How do I configure my vacation message now that I am using Collaboration Services?

• Outlook Web App (for all clients)
• Outlook 2010 for Windows
• Outlook 2011 for Mac OS
• Outlook 2007 for Windows

Outlook Web App (for all clients)

You can use Outlook Web App to set your vacation message for any email client. To do so, please follow the instructions on NUIT's web site.

Please note this is the only method available for Apple Mail and Thunderbird users.

Outlook 2010 for Windows

1. Click the File tab, and then click the Info tab in the left-hand menu.
   
2. Click Automatic Replies (Out of Office).

3. In the Automatice Replies window, select the Send Automatic Replies option as shown below.

4. If you want to specify a set time and date range, select the Only send during this time range: check box, set the Start time, and then set the End time.
5. In the Inside My Organization tab, type the message that you want to send within your organization, and in the Outside My Organization tab, type the message that you want to send outside your organization.
6. Click OK to save and close the window.

Outlook 2011 for Mac OS

1. In Outlook, select Out of Office... from the Tools menu.
2. Select the Send Out of Office messages option.
3. Enter your out of office response in the Reply to messages with: box as shown below.

   Note: The response entered in this field will ONLY be sent to INTERNAL Northwestern e-mail addresses.

4. Specify a Start date and End date for the reply to activate and deactivate. Check the I am out of the office between box and specity the time in the Start date and End Date field.
5. Check the Send replies outside my company to: check box to enable sending a message to people outside Northwestern.

   The Address Book contacts only option sends the out of office response only to the external emails in your Address Book on your computer.

   The Anyone outside my company option sends the out of office response to anyone outside Northwestern that sends you an email.

6. Enter the message that will be sent to external (non-Northwestern) e-mail addresses in the Reply once to each sender outside my company with: window.
7. Click OK.

Outlook 2007 for Windows

1. In Outlook, select Out of Office Assistant... from the Tools menu.

2. In the Out of Office Assistant window, select the Send Out of Office auto-replies option as shown below.

3. If you want to specify a set time and date range, select the Only send during this time range: check box, set the Start time, and then set the End time.
4. In the Inside My Organization tab, type the message that you want to send within your organization, and in the Outside My Organization tab, type the message that you want to send outside your organization.
5. Click OK to save and close the window.