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Northwestern University

Set up Out of Office (Vacation) Messages

Configure your vacation message using Collaboration Services:

Outlook Web App (for all clients)

You can use Outlook Web App to set your vacation message for any email client. To do so, please follow the instructions on NUIT's web site.

Please note this is the only method available for Apple Mail and Thunderbird users.

Outlook 2013 for Windows

  1. Click the File tab and then select Automatic Replies (Out of Office).

    Outlook 2013 vacation message step 1
  2. In the Automatic Replies window, select Send Automatic Replies as shown below.

    Outlook 2013 vacation message step 2
  3. If you want to specify a time and date range for your automatic replies, select the Only send during this time range: check box and set the Start time and End time.

    Outlook 2013 vacation message step 3
  4. In the Inside My Organization tab, type the message that you want to send within your organization. In the Outside My Organization tab, type the message that you want to send outside your organization.

    Outlook 2013 vacation message step 4
    Outlook 2013 vacation message step 5
  5. Click OK to save and close the window.

Outlook 2010 for Windows

  1. Click the File tab, and then click the Info tab in the left-hand menu.
  2. Click Automatic Replies (Out of Office).

    2010 Step 2
  3. In the Automatic Replies window, select the Send Automatic Replies option as shown below.

    2010 Step 3

  4. If you want to specify a set time and date range, select the Only send during this time range: check box, set the Start time, and then set the End time.

    2010 step 4
  5. In the Inside My Organization tab, type the message that you want to send within your organization, and in the Outside My Organization tab, type the message that you want to send outside your organization.

    2010 step 5
    2010 step 5 part 2
  6. Click OK to save and close the window.

Outlook 2011 for Mac OS

  1. In Outlook, select Out of Office... from the Tools menu.2011 step 2
  2. Select the Send Out of Office messages option.

    2011 step 3
  3. Enter your out of office response in the Reply to messages with: box as shown below.

    Note: The response entered in this field will ONLY be sent to INTERNAL Northwestern e-mail addresses. 

    2011 step 4

  4. Specify a Start date and End date for the reply to activate and deactivate. Check the I am out of the office between box and specify the time in the Start date and End Date field. 

    2011 step 5
  5. Check the Send replies outside my company to: check box to enable sending a message to people outside Northwestern.

    The Address Book contacts only option sends the out of office response only to the external emails in your Address Book on your computer.

    The Anyone outside my company option sends the out of office response to anyone outside Northwestern that sends you an email. 

    2011 step 6

  6. Enter the message that will be sent to external (non-Northwestern) e-mail addresses in the Reply once to each sender outside my company with: window. 

    2011 step 7
  7. Click OK.

Outlook 2007 for Windows

  1. In Outlook, select Out of Office Assistant... from the Tools menu. 

    2077 step 1

  2. In the Out of Office Assistant window, select the Send Out of Office auto-replies option as shown below.
     2007 step 2

  3. If you want to specify a set time and date range, select the Only send during this time range: check box, set the Start time, and then set the End time. 

    2007 step 3
  4. In the Inside My Organization tab, type the message that you want to send within your organization, and in the Outside My Organization tab, type the message that you want to send outside your organization. 

    2007 step 4

    2007 step 5
  5. Click OK to save and close the window.
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