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Northwestern University

Undergraduate Studies and Advising

In response to the unprecedented circumstances surrounding COVID-19, the Office of the Provost has adjusted grading policies for the Winter & Spring 2020 quarters. Not only are these policies different from standard policies, there are also important differences between the two quarters. Please refer to the sections below for specific information regarding Winter 2020 policies and Spring 2020 policies.

Undergraduate Academic Advising

Undergraduate students are encouraged to contact their Weinberg College Adviser or adviser in their home school for guidance. You can make a virtual appointment through Inspire. FAQs on P/NP for Winter and Spring Quarter are below.

Schedule a Virtual Advising Appointment
College Advisers are available for virtual advising through Zoom. Log into Inspire to set up a Zoom appointment. Follow these instructions to make a virtual appointment. Undergraduates from other schools should consult with their school for more information about setting up advising appointments.

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Important Dates for Spring 2020 Quarter

Date

Deadline

Explanation

Key Office

Monday, April 6, 2020

Spring Quarter Classes begin

First day of classes for the Spring Quarter

Office of the Registrar

Saturday, April 11, 2020

Last day to withdraw from courses for a 100% refund

Last day to receive a full tuition refund for the Spring 2020 term

Student Finance Office

Saturday, April 18, 2020

Add Deadline

Last day to add or swap courses for the Spring 2020 term

Office of the Registrar

Monday, April 20, 2020

Last day to withdraw from courses for a 75% refund

Last day to receive a 75% tuition refund for the Spring 2020 term

Student Finance Office

Friday, April 24, 2020

Last day for tuition adjustment related to enrollment changes (to or from full-time). No reductions are made to bills for dropped or swapped classes after this date.

Last day for students who will remain enrolled in the Spring 2020 term to have their tuition adjusted related to any enrollment changes (to or from full-time and any course swaps).

Student Finance Office

Friday, April 24, 2020

Course Adjustment Deadline

Last day to make any adjustments to discussion sections, lecture sections, or add a 398 or 399 course

Office of the Registrar & OUSA

Friday, May 1, 2020

Interschool Transfer Deadline

Deadline for undergraduate students to transfer to another school

Office of the Registrar & OUSA

Monday, May 4, 2020

Summer Registration Begins

First day to register for Summer 2020 courses

Office of the Registrar

Wednesday, May 6, 2020

Last day to withdraw from courses for a 50% refund

Last day to receive a 50% tuition refund for the Spring 2020 term.  This is the last day to withdraw for any refund for the Spring 2020 term.

 Student Finance Office

TBA

Fall Pre-Registration

First day to register for two courses within the major

Office of the Registrar

TBA

Fall Registration

General Registration begins for the Fall 2020 term

Office of the Registrar

Friday, May 29, 2020

Deadline to request to change a Winter 2020 quality grade to P/N

Last day to submit form to retroactively change Winter 2020 term grade to Pass/No Credit

 Office of the Registrar

Friday, May 29, 2020

Drop Deadline

Last day to drop a course for the Spring 2020 term 

Office of the Registrar

Saturday, June 6, 2020

Spring Classes Ends

Last day of Spring 2020 courses

Office of the Registrar

Monday, June 8, 2020

Finals Exams Begin

Spring 2020 final examinations begin

Office of the Registrar

Saturday, June 13, 2020

Final Exams End

Spring 2020 final examinations end

Office of the Registrar

Monday, June 15, 2020

Spring Grades due

All Spring 2020 course grades are due by 3:00pm

Office of the Registrar

-

Individual Course Withdrawal Deadline *

CANCELLED

Office of the Registrar

-

Reading Period*

CANCELLED

Office of the Registrar

*Note: There is no Reading Period or individual academic course withdrawal period in the Spring 2020 term.

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Taking Courses Remotely

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Forms and Processes for Spring Quarter 2020

Below is information on Weinberg College forms and submission processes for Spring Quarter 2020.  Please refer to the Office of the Registrar website for information on their forms.

Mac users: Please fill out forms in Adobe Reader or Acrobat rather than Preview.  Information filled out in Preview is not retained when the pdf is opened in other applications. 

Adobe Reader is available as a free download: https://get.adobe.com/reader/

Adobe Acrobat is part of Adobe Creative Cloud, which is available for free to students enrolled in Spring Quarter 2020 courses.  Follow directions here: https://www.it.northwestern.edu/software/adobe/

Declaring a Weinberg College Major or Minor

Weinberg Major Declaration
Weinberg Minor Declaration 

Instructions

  1. Download the declaration form and fill out the student and major/minor information sections. 
  2. Save the pdf named as: “<Your Last Name>_<Your Student ID>”.
  3. Follow the department/program instructions for the major/minor you would like to declare in making an advising appointment and submitting the form for their approval.
  4. The department/program approver should submit the completed and signed petition to: wcas-forms@northwestern.edu 
Petitioning for Weinberg Study Abroad Credit

Use this form to request the application of credits transferred from a study abroad program toward a Weinberg College major, minor, foreign language, or distribution requirement.

Weinberg Petition for Study Abroad Credit

Instructions

  1. Download the petition and fill out student information section.
  2. Save the pdf named as: “<Your Last Name>_<Your Student ID>_Study Abroad”
  3. Submit the petition and supporting documentation following the directions below for the type of credit you are requesting.

For Major, Minor, and/or Foreign Language Credit

  1. Submit the petition and supporting documentation (relevant syllabi, course descriptions, or coursework) to the director of undergraduate studies or faculty adviser in all relevant departments/programs for review.
  2. Once completed and digitally signed by the relevant departments/programs, the student or faculty adviser should email the petition to the Registrar: nu-transfer-credit@northwestern.edu

For Distribution Requirement Credit (Weinberg College students only)

  1. Submit the petition and supporting documentation (see below) to: wcas-forms@northwestern.edu 
  2. Required supporting documentation for distribution requirement credit requests:
    • study abroad transcript
    • course description
    • syllabus
    • reading list
  3. The petition and supporting documentation will be reviewed by the Weinberg College dean's office and sent directly to the Registrar if approved.
Petitioning for a Substitution for a Distribution Requirement

This is the form students use if they need to request Northwestern courses be used in substitution for a standard distribution area course.

Petition for Substitution for a Distribution Requirement

Instructions

  1. Download the petition and fill out the form.
  2. Save the pdf named as: “<Your Last Name>_<Your Student ID>_Distro Substitution”
  3. Submit the completed petition and supporting documentation (see the petition for requirements) to: wcas-forms@northwestern.edu

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Contact Information

Question/Issue
Contact Name
Contact Email
Contact Phone
Advising: Inspire Advising wcas-adviser@northwestern.edu 847-491-8916
Registration and
end-of-term
issues; especially incompletes
Constance Wright constance.wright@northwestern.edu 847-491-7560
General Questions Ann Marshall or Rebecca Enright Siroky a-marshall@northwestern.edu rebecca.siroky@northwestern.edu 847-491-7560 847-491-3569
Faculty concerned about a student

Liz Trubey

eft@northwestern.edu

847-491-8916
Undergraduate Academic Affairs Mary Finn mfinn@northwestern.edu  847-491-7560

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Pass/No Pass FAQs

In response to the unprecedented circumstances surrounding COVID-19, the Office of the Provost has adjusted grading policies for the Winter & Spring 2020 quarters. These FAQs and advising resources will help Weinberg College undergraduate students and faculty make academic decisions and plans for these quarters.

Pass/No Pass Policies for Winter 2020

Within a limited timeframe, students have the option to retroactively turn Winter 2020 grades to Pass/No Pass.  

Pass/No Pass Policies for Spring 2020

All Spring Quarter 2020 courses will be graded Pass/No Pass. 

Winter 2020 Quarter: Pass/No Pass Policies - The following information applies only to Winter 2020

How does Winter 2020 differ from Spring 2020 in Pass/No Pass policies?

Students have the option to retroactively change one or more Winter 2020 course grades to Pass/No Pass, but in Spring 2020 all courses will be graded P/N only.  Therefore the Winter 2020 and Spring 2020 quarter-specific Weinberg College policies pertaining to course prerequisites, BA degree requirements, and major or minor requirements are similar but not identical.  For details, see the relevant sections of this FAQ.

What is a P(Pass) and an N(No Pass)?

When a student takes a class Pass/No Pass, they earn either a grade of P or N. A grade of P signifies a grade of D or above, and an N signifies a student did not pass. A P earns a student credit toward graduation, and an N does not.

The University has given students the option to retroactively turn Winter 2020 grades to P/N, and the College is relaxing the policies regulating how courses completed with a P may be applied towards their undergraduate academics.

How will P/N affect undergraduate student GPA?

Neither a P nor a N has any impact on a student’s quarter or overall GPA. If a course grade is retroactively changed from a regular letter grade to a P or an N, the quarter and overall GPA will automatically be recalculated.

When can undergraduate students change Winter grades to P/N?

Students may opt to change any Winter 2020 grade to P or N during Spring Quarter, through May 29, 2020.

How can undergraduate students change Winter grades to P/N?

The process is described on the webpage of the Office of the Registrar. Note that once a grade becomes a P, the conversion cannot be reversed.

Once a student changes a Winter 2020 grade to a P or N, can it be changed back?

No.  Once a Winter 2020 grade has been changed to P or N, it cannot be changed back to a regular (A,B,C,D,F) letter grade.

Can undergraduate students use a P grade toward a major or minor?

A grade of P in a Winter 2020 course may be used to count toward a Weinberg College major or minor if the original grade was C- or higher. This will be taken care of in the student’s degree audit. If the student is pursuing a major, minor, or certificate offered by another of the undergraduate schools, the policy of that school will govern whether the P may be applied towards those requirements.

Can undergraduate students use a P grade toward a distribution requirement?

Students may use any Winter 2020 course that was completed with a P toward a Weinberg College distribution requirement if the course is approved to fulfill a Weinberg College distribution requirement.

Can undergraduate students use a P grade towards the Weinberg College first-year seminar requirement?

Students may use a Winter 2020 first-year seminar grade that was changed to a P toward the seminar requirement.

Can a P grade be used to fulfill the foreign language proficiency requirement?

A grade of P in a Winter 2020 course that satisfies the foreign language proficiency requirement will fulfill the requirement if the original grade was C- or higher. This will be taken care of in the student's degree audit.

Will a Winter 2020 course completed with a grade of P be satisfactory as a prerequisite for another course (for example, a sequence such as general chemistry or a foreign language)?

Some course prerequisites must be completed with a C- or higher. If a student took a course in Winter 2020 as part of a sequence, and a C- is required to continue in the sequence, the student may convert that C- to a Pass and still progress to the next course in the sequence.

Can undergraduate students take Ps in courses with the intention of using them as prerequisites for medical or other professional schools?

This is an evolving discussion among professional schools; students should work closely with their academic advisers as well as advisers in offices such as Health Professions Advising in making decisions about classes that are required to apply to a professional program.

How many courses can undergraduate students change to P/N?

While typically Weinberg College students may only take one course per quarter as P/N, in Winter 2020 students can choose to have any number of courses changed to P/N. In addition, any Ps earned in Winter 2020 will be exempt from the rule that no more than 6 units may be applied towards graduation, and the rule that no more than one-fifth of the total courses taken at Northwestern and offered for graduation have grades of P or D.

Spring 2020 Quarter: Pass/No Pass Policies - The following information applies only to Spring 2020

How does Winter 2020 differ from Spring 2020 in Pass/No Pass policies?

Students have the option to retroactively change one or more Winter 2020 course grades to Pass/No Pass, but in Spring 2020 all courses will be graded P/N only.  Therefore the Winter 2020 and Spring 2020 quarter-specific Weinberg College policies pertaining to course prerequisites, BA degree requirements, and major or minor requirements are similar but not identical.  For details, see the relevant sections of this FAQ.

How will P/N affect undergraduate student GPA?

Neither a P nor a N has any impact on a student’s quarter or overall GPA.

What is a P(Pass) and an N(No Pass)?

When a student takes a class Pass/No Pass, they earn either a grade of P or N. A grade of P signifies a grade of D or above, and an N signifies a student did not pass. A P earns a student credit toward graduation, and an N does not.

While students typically opt-in to taking only elective courses as P/N, the University has decided all Spring Quarter 2020 courses will be graded Pass/No Pass.

Can undergraduate students use a P grade toward a major or minor?

Yes. Courses that fulfill a Weinberg College major or minor requirement and that are completed with a grade of P in Spring 2020 will count toward the requirement for that major or minor.  Students pursuing a major, a minor, or a certificate offered by another of the undergraduate schools should consult the policy of that school as to whether the P may be applied towards those requirements.

Can undergraduate students use a P grade toward a distribution requirement?

Students may use any Spring 2020 course that was completed with a P toward a Weinberg College distribution requirement if the course is approved to fulfill a Weinberg College distribution requirement.

Can undergraduate students use a P grade toward the Weinberg College first-year seminar requirement?

Students may use a Spring 2020 first-year seminar completed with a P toward the seminar requirement.

Will a Spring 2020 course completed with a grade of P be satisfactory as a prerequisite for another course (for example, a sequence such as general chemistry or a foreign language)?

Students will be able to progress in a sequence if they earn a P in a Spring 2020 course. Students may also use Ps from Spring 2020 as prerequisites for later courses. If students are having academic challenges in courses and are worried about whether they will be prepared to move forward to future coursework, it will be important to talk with the course professor and their academic adviser.

Can a P grade be used to fulfill the foreign language proficiency requirement?

Yes. Courses that satisfy the Weinberg College foreign language proficiency requirement and that are completed with a grade of P in Spring 2020 will fulfill the requirement.

How will medical and other professional schools consider P/N Spring 2020 coursework?

This is an evolving discussion among professional schools; students should work closely with their academic advisers as well as advisers in offices such as Health Professions Advising in making decisions about classes that are required to apply to a professional program.

How will Spring 2020 courses count toward College limits on P/N?

While typically students may only take one course per quarter as P/N, Spring 2020 courses will all be P/N and not count toward College limits. Any Ps earned in Spring 2020 will be exempt from the rule that no more than 6 units may be applied towards graduation, and the rule that no more than one-fifth of the total courses taken at Northwestern and offered for graduation have grades of P or D.

Can a student audit a Spring 2020 course?

No.  The Pass/No credit grading does not change the policy that undergraduate students cannot audit courses.

Academic Advising

How can Weinberg College undergraduate students schedule a videoconference appointment with their College Adviser?

College Advisers are available for virtual advising through Zoom. Log into Inspire to set up a Zoom appointment. Follow these instructions to make a virtual appointment. Undergraduates from other schools should consult with their school for more information about setting up advising appointments.

How can students schedule a phone appointment with a College Adviser?

To schedule a phone appointment, call 847-491-8916 and speak with the Advising Office staff. Students can also email wcas-adviser@northwestern.edu to request a virtual or phone appointment.

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