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Northwestern University

File Services with Box

Dear Colleagues,

I am pleased to announce newly available services for storing and sharing files that will replace our current file service and improve your ability to share files within and outside the College and University. In particular, Weinberg College will adopt Box, a cloud-based file sharing service, as the standard for individual and group file shares. As you may have seen, Northwestern now has an institutional account with Box, which combines the ease of use and collaboration of tools like Dropbox with the institutional coverage and security you expect from IT services.

Box offers a number of features, including:

We are excited to roll out Box to the College and intend to move quickly to transition away from our current file servers, which are now eight years old and showing signs of deterioration. Please sign up for your individual Box account at your earliest convenience. We have identified the following target dates for transition:

We understand this step marks a significant change in how we've shared files in the College, and have begun working with NUIT to design and plan the service and data migration to make that change as easy for you as we can. We also need to make sure we work around events such as the beginning of the 2014-2015 academic year and the move of departments and programs from Kresge Hall. Finally, we need to address migrations of shares we know to contain Legally/Contractually Restricted information or certain kids of research data for which Box would not be suitable. My team and I will follow up with you to provide additional details on the process and timing of migrations.

NUIT is hosting demonstrations on Box on campus and online. Please click here to register for one of these sessions.

We will also host informational sessions on the new services in the summer and fall. I look forward to your questions, feedback, and discussion in those sessions, which will inform our planning and implementation.

Please let me know if you have any questions or would like additional information regarding these new file sharing services. Thank you very much for your understanding and cooperation as we work to better support your research, teaching, and administrative activities.

Best regards,
Chris Comerford
Director of Information Technology
Weinberg College of Arts and Sciences
Northwestern University
(o) 847-491-2746
(c) 773-968-8488

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