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Northwestern University

New Steward Start-Up Guide

Are you becoming a Steward of an already-registered sensitive folder in SAFER?

In this case, you are most likely taking over the role of Steward from someone else and are inheriting those folders as your responsibility.

If so, get started by reviewing:

  1. Sensitive Data Definitions and Policies for SAFER
  2. How It Works
  3. Steward Actions with Forms
  4. SAFER FAQ

Also review:

  1. The University Data Access Policy
  2. The NUIT File Sharing Overview

Make sure you quickly read and take action on any new SAFER requests coming in to you via email and fill out new forms as necessary.

Are you interested in registering Box folders in SAFER for the first time and becoming a Steward of those folders?

In this case, you are most likely a user of existing Box folders that have not yet been registered in SAFER, but have been identified as containing sensitive data or you are a user of folders with sensitive data on a file server that will be migrated to Box.

Get started by assessing your folders for their sensitive content and review the following for background and definitions:

  1. The University Data Access Policy
  2. The NUIT File Sharing Overview
  3. Sensitive Data Definitions and Policies for SAFER

Once you've established that your folders do contain sensitive data of the types that are appropriate for SAFER, if you're affiliated with Weinberg College, please contact weinberg-it@northwestern.edu to request a SAFER Share be created for you.  If you are not affiliated with Weinberg College, please contact 1-HELP or email consultant@northwestern.edu to have your SAFER Share created for you.  Keep in mind that Feinberg IT requires that you contact them, if you are a Feinberg affiliated staff or faculty member, to discuss your options instead.* 

In the meantime, start reviewing:

  1. How It Works
  2. Steward Actions with Forms
  3. SAFER FAQ

Then, identify two appropriate Stewards for each top-level folder in your SAFER Share. The same people can be Stewards for multiple top-level folders.

Going forward, make sure you quickly read and take action on any new SAFER requests coming in to you via email and fill out new forms as necessary.

*Box + SAFER has been approved for HIPAA data for all parts of the University except Feinberg.  Box + SAFER has not yet been approved by Feinberg IT for HIPAA data.  They request that their researchers use other options.  Please contact them directly for more details.  

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