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Northwestern University

How it Works

The Basics

Location of the SAFER Shares

*Currently, all folders in the Weinberg Dean's Office Department Share are SAFER folders.  There is not a non-SAFER area in the Weinberg Dean's Office.

SAFER Folder Structure showing SAFER folders

The SAFER Share Environment 

Registering folders located in a SAFER Share means: 

Roles in safer

Stewards

 Use SAFER to:

Two stewards per Share have oversight with equal rights over each of the top-level folders and all of their subfolders. Each top-level folder has exactly two Stewards. Individual people can be Stewards of multiple top-level folders. Stewards are familiar with the content in their top-level folders and all the subfolders and can be relied upon to be present to make and approve necessary permission changes for their folders. Stewards have been selected for the responsibility of managing access. Stewards must be Northwestern netID-holders, not external collaborators or affiliates. 

*Stewards do not complete the Duplicate Collaborator Access Form,  which is only completed by the Directors.  

 

Directors

Directors have oversight of SAFER Shares. Each SAFER Share has one or two Directors. Two Directors are necessary for the Duplicate Collaborator Access Form.  Often, the Director is a Department Chair or other high level administrator of that unit familiar with the structure of the entire SAFER Share.  Directors must be Northwestern netID-holders, not external collaborators or affiliates. 

Directors receive emails notifying them only of new Stewardship transfers and new top-level folder creations. No actions are required of them for these processes as they have an oversight role only.  They should contact the relevant Stewards only in the case of actions being taken by those Stewards they do not agree with.   

Other Roles

*There can be more than one Business Officer per Share, but only one Business Officer needs to approve any submitted request.  

Please see the SAFER FAQ for how to request Box folder access changes in HR matters like onboarding and the departing of employees. 

Organizational Administrators (Org Admins)

Use SAFER's Admin Interface to:

Use the OnlineForms interface to: 

Org Admins have oversight at the Organization level, with one or more Admins per Organization. Org Admins are familiar with the existence of all the Shares in their Organization.   

SAFER folder structure displaying roles

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