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Northwestern University

Frequently Asked Questions

Ceremony Logistics

Will I need tickets for Convocation?

No tickets are needed.

How many people can we invite?

There is no limit on the number of people you may invite.

What time is the ceremony over?

The ceremony lasts approximately 2 hours. Following the ceremony, allow about 10 minutes to return your rented gown.

Is there air-conditioning at the ceremony?

No, the ceremony will be held outdoors. If you have a guest who is heat-sensitive, we recommend that they watch the live broadcast of the Convocation ceremony in the Technological Institute, Room L160 or Lecture Room 3, which are air-conditioned spaces.

Preparing for Convocation

I won't finish my coursework until August. Is it possible for me to attend Convocation?

Yes, if you are an undergraduate student finishing your degree requirements in August, you may still participate in the Convocation ceremony. However, you will not receive your diploma until you have completed your summer coursework. Your degree will be audited and the diploma will be mailed to you.

If I completed my coursework in December 2017 or March 2018, is it possible for me to attend the June Convocation?

Yes, if you completed your degree requirements in December 2017 or March 2018, you are welcome to participate in the Convocation ceremony.

Is it absolutely necessary to wear a cap and gown at the ceremony?

Yes, all participants must wear a University-approved cap and gown. Rental arrangements for caps and gowns must be made online by the deadline (date TBD in mid-May), by visiting the Herff Jones web site in early spring. A valid NetID and password are required. Undergraduate rental fee is $48

When and where do I pick up my cap and gown and reader card?

Caps and gowns should be picked up on the Ground Floor (Book store level) at Norris University Center on Tuesday, June 19 between 10 a.m. - 7 p.m. Immediately before picking up your cap and gown, go to the Weinberg College table and complete your reader card and pick up department honor cord if applicable.

Can someone else pick up my gown for me?

Yes. They will need to bring a copy of your order confirmation with them.

What is a reader card?

A reader card is presented to the faculty reader as you prepare to walk across the stage. The card indicates your name and its phonetic spelling, the major you have chosen to be affiliated with during Convocation, and any Latin or departmental honors you may have. Your completed reader card will be collected after you have filled it out at Norris, and will be redistributed when you arrive at Trienens for the Convocation ceremony.

In addition to a cap and gown, what is appropriate attire for the ceremony?

The weather in June is often quite hot. Please be sure that the shoes and clothes worn under your gown allow you to be comfortable while still preserving the dignity of the ceremony.

Day of Convocation

When should graduates arrive for Convocation?

Graduates must arrive at Trienen Hall, which is adjacent to Ryan Field, by 10:30 a.m., where they will be directed to the registration tables to pick up their reader cards and Latin honor cords if applicable and then begin to line up by major.

When should guests arrive for Convocation?

Ryan Field opens to guests at 10:30 a.m. However, because this area is the site of several Convocation ceremonies, guests are encouraged to use the shuttle bus to avoid heavy traffic and parking difficulties. For example, the McCormick School of Engineering Convocation takes place prior to the Weinberg College Convocation. Congestion around the Ryan Field parking areas is therefore extremely heavy from 10:15 a.m. to 10:50 a.m. as the McCormick families depart the area.

Will I receive my diploma at Convocation?

No, diplomas will be mailed to graduates after Convocation. Students who participate in Convocation will receive a diploma cover when they cross the stage. See Diplomas FAQs.

I am being granted a degree from another school at Northwestern University, but since I have a major in Weinberg College, I would like to participate in Weinberg's Convocation too. Is this possible?

Yes, as a courtesy, we allow all Northwestern University students with majors in Weinberg College to participate in our Convocation.

Do I get to keep my regalia?

You can keep your cap, tassel, stole, and cord, but you must return your rented gown.

What happens in case of rain?

Weather updates will be posted to the Weinberg Convocation website on the morning of June 23. Please visit the Convocation landing page for updated information.

Diplomas

When will I receive my diploma?

Assuming your coursework has been completed and all fees have been paid, you will receive your diploma in the mail in August, and it will be sent by the Office of the Registrar. If your graduation date is not June 2018, your diploma will be mailed after your graduation date.

Where will my diploma be mailed?

Your diploma will be mailed to your permanent address, as it is listed in CAESAR. It is important that you update your permanent address in CAESAR as soon as possible in order to ensure correct delivery of your diploma.

What if I need proof of graduation before I receive my diploma in the mail?

Contact the Registrar to request a degree verification letter.

What will I receive when I cross the stage?

Weinberg College students participating in Convocation will receive a diploma cover as they are congratulated on stage. This is yours to keep.

What will my diploma read?

All Weinberg College students receive a Bachelor of Arts diploma. The diploma does not indicate major or minor.

If I am being granted a degree from another school at Northwestern University, but have received a major or minor in Weinberg College, will I receive a diploma from Weinberg College?

No, you will only receive a diploma from the school granting the degree.
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