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Northwestern University

Graduate Program Administration Calendar

August/September

October

  • Deadline to drop fall course.  Click here for deadline.

November

  • Deadline to submit Application for Fall degree
  • Complete Winter funding entry in Smart Pages

December

  • Deadline to submit Master’s Completion form and all supporting materials for Fall PhD candidates
  • Dissertation/supporting materials due to TGS for Fall PhD candidates. Click here for deadline
  • Begin drafting offer letters
  • PhD completion forms due. Click here for deadline.

January

  • Send offer letters to wcas-grad@northwestern.edu and tgs-offers@northwestern.edu for approval
  • Submit Cluster and Diversity nominees to The Graduate School
  • If applicable, confirm visit weekend date and planning assistance with The Graduate School
  • Deadline for Summer Language Grant

February

  • SPS begins recruiting intsructors for the next academic year
  • If applicable, return visit weekend coversheet to The Graduate School
  • Assist with planning visit weekend as needed
  • Enter Admission decisions into CollegeNET
  • Deadline to submit Application for Degree due to The Graduate School for winter degree
  • Last day to drop a class for winter. Click here for deadline
  • Complete Spring funding entry in Smart Pages

March

  • Begin coordinating next year's funding and TA assignments with DGS and Chair
  • Paris Program Fellowship applications due to Paris Program Committee
  • Deadline to submit dissertation/supporting materials to TGS for Winter PhD candidates
  • Master's Completion form due to TGS for Winter master's candidates. Click here for deadline

April

  • Begin funding entry for upcoming academic year
  • Deadline for Doctoral applicants to respond to offers is April 15.  Enter final decisions in CollegeNET.
  • Deadline to submit Application for Degree due to The Graduate School for Spring degree
  • Paris Program awards announced late April

May

  • Check that all necessary Summer funding has been entered in Smart Pages.  Submit appointment paperwork where necessary.
  • Deadline to submit dissertation/supporting materials to TGS for Spring PhD candidates
  • Master's Completion form due to TGS for Spring master's candidates. Click here for deadline
  • Teaching allocations for next academic year made by SPS

June/July

  • Check that all graduate students (4th year and below) are registered for Summer.  
  • Complete funding for upcoming academic year
  • Begin department orientation plans for incoming grads
  • Deadline to submit Application for Degree due to The Graduate School for Summer degree
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